Outlook Tip:

Distribution Lists (Part 5):

Use the Distribution List to Send Email

Once you have a Distribution List set up, there are a number of ways to use it to send email assuming that the Distribution List is stored in your Contacts folder. Distribution Lists stored elsewhere (such as in Public Folders) may be used the same way; simply navigate to the correct location instead of to Contacts.

From an Email Message

First, open a new email message. In the Message window, click on the To button. In the Outlook Address Book, click on the drop-down box for the Show names from the field and choose Contacts. Locate the name of the Distribution List and select it, then click on the To button.  Click OK.

The email message will now have the name of the Distribution List in the To field.  Complete the email message as desired and Send.

From the Contacts Folder

Go to your Contacts folder and locate the Distribution List you wish to use. Right-click on the name and choose New Message to Contact. A New Message window will open, preaddressed to your selected Distribution List.  Complete the email message as desired and Send.

Proverb of the Day: Act today only tomorrow is too late